Instructions for Speakers & Discussants

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Instructions for Speakers & Discussants

INSTRUCTIONS FOR SESSION SPEAKERS

PRESENTATION FORMAT

The duration of the presentations is 12 minutes.  Kindly note that this indicates only your presentation time and all sessions end with a designated time for discussion and questions from the audience. To check the exact date and time of your speaking slot, please follow this link for the full meeting agenda.

PRESENTATION REQUIREMENTS

TECHNICAL SPECIFICATIONS

  • Ratio: The aspect ratio of your presentation should be 16:9.
  • Filename: The name of the presentation file should include the presenter’s name and the presentation title. To avoid any compatibility problems, please do not use special characters (e.g. «, Ö, Ø, ñ, ε, ®, ý, }, { etc.) to name your presentation.
  • Format: Presentation files will be accepted in Microsoft Office PowerPoint format (or pdf).  It is strongly recommended to test all files created with Microsoft Office (for Mac) at the Speakers’ Ready Desk several hours before your presentation starts. Please click here to download the RAISE power point template. 
  • Saving files: The presentation has to be saved on a USB flash drive or an external hard disk. Please note there is no facility to use your own computer for delivering a presentation. 
  • Presenter mode will not be available during your presentation. Please print your notes in advance or come to the Registration desk and we will print them for you.
  • Please note that macros should not be used, and flash-animations and Prezi Presentations are not supported.
  • If you combine video clips with Power Point, please make sure to check it in the session hall during a coffee or lunch break prior to your session, at least 1 hour before the start of the session. Note: it is the presenter’s responsibility to follow all copyright and fair use guidelines.
IMPORTANT NOTE FOR MACINTOSH USERS
To use MAC presentations on a PC compatible computer, please note that you need to prepare it according to the instructions below, before taking it to the speakers’ ready desk:
1. Convert it to PowerPoint or PDF.
2. Use a common font, such as Arial, Times New Roman, Verdana etc. (Special characters might be changed to a default font on a PowerPoint-based PC).
3. Insert the images as JPG files (and not TIF, PNG or PICT – these images will not be visible on a PowerPoint based PC).

INSTRUCTIONS FOR SESSION DISCUSSANTS

All sessions end with a designated discussion for the lecture presenters and the appointed discussants. The discussants will be invited to take their seats on the stage.

The session co-chairs will introduce the discussants to the audience and give them the floor.

Each discussant will present themselves, including their names, positions, and company affiliations.

After the introduction, the session co-chairs will open the discussion by giving the floor to the meeting participants to address their questions to the speakers and discussants. The co-chairs will moderate the discussion.

Industry discussants are encouraged to address their questions and participate pro-actively in the discussions.